Templates and checklists you can use inside your own company. Open a document and save it as PDF or print it. Need material on a topic that is not here? info@uvedi.ai.

PDF · checklist and templates

AI literacy for small and mid-sized companies

A list of the tools in use, a one-page internal policy template and a training record form — everything needed to evidence your measures under EU regulation.

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PDF · checklist

AI search visibility check

The prompts to run in ChatGPT, Gemini and Perplexity, what to record from the answers and how to read the result before you change anything on the site.

Open the checklist

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Guides

All materials

How voice agents work and how they differ from “press 1”

The four steps of every conversation with a voice AI agent, how it differs from a classic phone menu, where the technology breaks down and what to prepare before the first call.

Voice agents · 11 min

How to appear in AI search answers

AEO and GEO step by step: how they differ from SEO, which signals ChatGPT, Gemini and Perplexity use, and in what order to build them.

Visibility · 8 min

AI literacy and the EU AI Act

The AI Act and the AI literacy obligation: what Article 4 requires from a company that only uses AI, who it covers and how to document your measures in four steps.

Regulation · 8 min

What you may enter into ChatGPT: AI tools and personal data

GDPR and personal data in practice: three categories of data, the difference between the free and business versions of a tool, and internal rules on one page.

GDPR & data · 7 min

How to check what ChatGPT says about your company

The check across three tools, and how to tell an incorrect detail from being absent from recommendations altogether.

Visibility · 5 min

Where AI looks for confirmation before recommending you

Which sources models take as confirmation that a company exists, and why your own website is never the only signal.

Visibility · 5 min

Why your website does not appear on Google

The four most common technical and content reasons in manufacturing companies, and the order to fix them in.

Visibility · 6 min

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FAQ

Frequently asked questions

001Do we need AI if we have five employees?

Company size matters less than whether a task repeats. In a five-person company the fastest return usually comes from writing quotes, answering enquiries and preparing documentation — the work everybody does a little of.

002What does introducing AI cost in a small company?

Tools are billed monthly per user and cost tens of euros for most teams. The larger share of the cost is preparing data and setting up the process, so we always start with one task whose impact is measurable.

003May we enter customer data into ChatGPT?

Entering personal data into a public tool is processing of personal data and falls under GDPR. Business versions allow a data processing agreement and exclusion from model training; without that, data must be anonymised before entry.

004What does the EU AI Act require of us?

For most companies that only use AI, the key obligation is AI literacy: employees must understand how the system works, what its limits are and how to use it safely.

005Why does our company not appear in ChatGPT answers?

Models name companies whose data they can find and confirm across several sources. If your offering is not written in machine-readable form, the model has nothing to name you on.

006Do we need a website first, or AI tools?

If you need new enquiries, the website and visibility come first, because they are the source AI takes its data from. If you are losing time on internal work, that process gets automated first.